Stop Losing Qualified Referrals Before They Reach Your EMR
The referrals are already coming in. What happens between the referral and your EMR is where many of them disappear.
Where Referrals Actually Break Down
Most pediatric therapy clinics lose referrals before scheduling because the intake process is fragmented.
Referrals Arrive Everywhere
Phone calls. Emails. Faxes. Website forms. Your team spends time chasing referrals instead of scheduling clients.
Missing Information Delays Scheduling
Insurance details, diagnosis codes, and referral forms are often incomplete. One missing piece can stall a referral for days.
No One Owns The Referral Pipeline
Without a system tracking referrals, they sit in inboxes and spreadsheets. Clients disappear before they ever get scheduled.
Most pediatric therapy clinics lose up to 40% of referrals during intake. How are you doing?
Referral Loss CalculatorA Referral Operating System Built for Clinics
Therapprove sits between referral sources and your EMR, structuring intake before it reaches your clinical team. Here is what that looks like in practice.
Centralized Referral Dashboard
Track every inquiry, referral, and intake stage in one secure view.
Structured Intake Forms
Collect required information once. Reduce incomplete submissions.
Waitlist & Capacity Visibility
See demand by service line, payer, and location in real time.
Family Communication Tools
Automated updates keep families informed throughout the process.
HIPAA-Compliant Infrastructure
End-to-end encryption and BAA included with every plan.
Reduced Admin Hours
Eliminate duplicate entry, fax chasing, and manual status tracking.
Therapprove eliminates duplicate entry, fax chasing, and manual status tracking. Clinics regain hours per week previously spent coordinating incomplete referrals.
Explore the Referral Growth KitHow It Works
Referrals enter a structured intake pipeline.
Referral sources submit complete information through a standardized process—no more chasing faxes.
Your team reviews, assigns, and tracks status in one system.
See every referral's progress at a glance. Assign, tag, and move cases forward without switching tools.
Approved referrals sync into your EMR and move to scheduling.
Eliminate duplicate entry. Data flows directly into your clinical workflow.
Reduce Administrative Hours Every Week
Therapprove eliminates duplicate entry, fax chasing, and manual status tracking. Clinics regain hours per week previously spent coordinating incomplete referrals.
Fewer touches per referral
Faster intake-to-schedule timeline
Reduced dropped referrals
Clear reporting for leadership
Work With the Tools You Already Use
Supported EMRs
Therapprove connects directly to the leading ABA and pediatric therapy EMRs. New families can flow into your existing system without any double data entry or manual handoffs.
- Referral data syncs automatically with no manual entry
- Reducing admin hours and back office workflow bottlenecks
- HIPAA-compliant data handling end-to-end
Intake at the Speed of Care.
Our AI-enabled platform captures family data once and follows them to your clinic. This means your admin team spends 50% less time on data entry and 100% more time on patient experience.
The Old Way
- Scattered spreadsheets across teams
- Missing or incomplete faxes
- Manual data entry for every patient
- Hours wasted chasing documents
- No visibility into referral pipeline
The Therapprove Way
- Centralized dashboard for all referrals
- One-click document access
- Pre-populated intake forms
- Complete clinical context upfront
- Real-time pipeline visibility
Ready to Tighten Your Referral Operations?
See how Therapprove fits into your existing workflow in 15 minutes.